Header Images for Archives Site

You Are Here: Home > Archives and Special Collections > Policies


Marsh Memorial Library, 1949 Because of the rare and unique nature of the collections, there are special regulations to protect and preserve materials for future use.

Reading Room Open Hours Rules
  • The Reading Room will be open during the 2015-2016 school year only:
    • Spring Semester: February 2nd through May 5th
  • Open hours will be Tuesday thru Thursday, 1 - 4
  • Walk-ins are welcome and encouraged!
  • During open hours, researchers can request the following items without an appointment:
    • Yearbooks, Catalogs, The Student, and Alumni Magazines
    • Rare books, including materials from the Rare Book Collection and the Thesis Collections
    • Processed Manuscript Collections with a finding aid and listed on the Archives Manuscript Collections page
  • Although all attempts to provide the materials listed, some materials may not be available at the time of inquiry.
  • Reading Room assistants are not able to answer reference or historical questions. Please contact the College Archivist at jmonseau@springfieldcollege.edu to ask a historical or reference question.
  • College records, unprocessed manuscript collections and other general research materials in the Archives cannot be viewed without making prior arrangements with the College Archivist.
  • Without a prior appointment, the College Archivist may not be available to talk with researchers during these times.
  • Appointments to view materials or meet with the College Archivist can be arranged during open hours prior to arrival.
  • Appointments to view materials or meet with the College Archivist can also be made for other times during the week.
  • To arrange an appointment to view materials, to ask a reference or historical question, or to speak to the Archivist, researchers should contact the College Archivist by email at jmonseau@springfieldcollege.edu

Working with the Materials
  • Researchers are required to show a picture ID card to use the resources of the Archives.
  • Researchers will be asked to complete the Application for Using Archival and Manuscript Collections form before using materials.
  • Researchers are responsible for safeguarding material made available to them in the reading room.
  • Pencils and loose paper must be used when taking notes.
  • Researchers should not lean on, write on, fold, trace, or handle the books or manuscripts in any way likely to damage them.
  • Researchers must leave backpacks, briefcases, purses, and notebooks in the main desk while working in the reading room.
  • Laptop computers may be used in the reading room, but computer cases and bags must remain in the main desk.
Duplication of Materials

See Fee Structure for costs of Duplicating materials.
  • Researchers requesting photocopies of documents will be asked to complete the Duplication Agreement
  • The College Archivist reserves the right to refuse copying, scanning or any other form of duplication of materials due to preservation, privacy or copyright concerns.
  • The College Archivist reserves the right to refuse copying, scanning or any other form of duplication of materials due to time and staffing issues. All attempts to supply information will be made, but please understand that resources are limited and large copying and scanning projects may be outside of our abilities.
  • Photographs of materials are permitted as long as approved by the College Archivist.

A Permission to Publish form must be completed and signed before any resource from the Springfield College Archives and Special Collections may be used in any publication (print, web, video or audio).

Permission to Publish contracts grant permission for one time, non-exclusive use of the material. Any different or subsequent use must be applied for in writing. Materials used for exhibition, publication, or broadcast must be credited to Springfield College Archives and Special Collections.


The Springfield College Archives and Special Collections assumes no responsibility for infringement of copyright. Researchers assume full responsibility for any legal questions that may arise as the result of their use of materials in the collections.